Template Library

Production-ready templates.

126 editable Word and Excel templates across the full QS project lifecycle — cost plans, payment notices, variation orders, change control logs, claim particulars, and more. Download, adapt to your house style, and use in live projects.

126
Templates
9
Project Stages
Word
Fully Editable
Excel
Spreadsheet Ready
Press /
00

Pre-Appointment 29 templates

Conflicts of interest, ethics, AML, scope of services, fee proposals, PII, liability, client money, complaints handling, and regulatory governance. Everything before you take on an appointment.

RIBA Stage 0 · Pre-Project
GN-PA-00Conflict Of Interest & Due Diligence5 templates
ExcelClient Briefing Engagement Process10 KBBlueBlack
WordCOI Declaration Form29 KBBlueBlack
ExcelCOI Declaration Form9 KBBlueBlack
WordDue Diligence Checklist39 KBBlueBlack
ExcelDue Diligence Checklist8 KBBlueBlack
GN-PA-01Expressions Of Interest2 templates
WordEOI Response Template39 KBBlueBlack
ExcelEOI Response Template9 KBBlueBlack
GN-PA-02Fee Proposals & Tenders2 templates
ExcelFee Proposal19 KBBlueBlack
WordFee Proposal Letter39 KBBlueBlack
GN-PA-03Interview Presentations1 template
WordInterview Preparation Checklist39 KBBlueBlack
GN-PA-04Scope Of Services1 template
WordQS_Scope_of_Services_Template29 KBBlueBlack
GN-PA-05Professional Indemnity Insurance2 templates
WordPII Disclosure Schedule39 KBBlueBlack
ExcelPII Disclosure Schedule9 KBBlueBlack
GN-PA-06Appointment Agreements2 templates
WordAppointment Agreement Checklist39 KBBlueBlack
WordCHP - Complaints Handling Procedure Template21 KBBlueBlack
GN-PA-07Limitations Of Liability & Fee Adjustment1 template
WordLimitation of Liability Record39 KBBlueBlack
GN-PA-09Complaints Handling Procedure3 templates
WordCHP - Complaints Handling Procedure Template37 KBBlueBlack
PDFCHP - Complaints Handling Procedure Template86 KBDownload
WordComplaints-Form-Template28 KBBlueBlack
GN-PA-10Consumer Protection Regulations1 template
WordConsumer Protection Compliance Checklist39 KBBlueBlack
GN-PA-11Professional Ethics Decision Framework & Cs4 templates
WordConflict of Interest Waiver Form37 KBBlueBlack
WordEthics Decision Record39 KBBlueBlack
WordGifts and Hospitality Register25 KBBlueBlack
ExcelGifts and Hospitality Register13 KBBlueBlack
GN-PA-12Rics Regulatory & Governance Structure1 template
WordRICS Regulatory Reference Card39 KBBlueBlack
GN-PA-13Health & Safety Pre-Appointment Obligations1 template
WordH&S Pre-Appointment Checklist39 KBBlueBlack
GN-PA-14Collaboration, Joint Ventures1 template
WordJV Collaboration Due Diligence Checklist39 KBBlueBlack
GN-PA-15Digital & Bim1 template
WordBIM Requirements Checklist39 KBBlueBlack
GN-PA-16International & Cross-Jurisdictional1 template
WordInternational Appointment Risk Assessment39 KBBlueBlack
01

Feasibility & Order of Cost Estimate 12 templates

Order of cost estimates, feasibility appraisals, cost modelling, and benchmarking. How to give clients the financial intelligence they need at the earliest stage of a project.

RIBA Stage 1 · NRM1 Aligned
GN-FE-01Order Of Cost Estimate1 template
ExcelOCE Summary Sheet15 KBBlueBlack
GN-FE-02Benchmarking & Cost Analysis1 template
ExcelBenchmarking Data Sheet12 KBBlueBlack
GN-FE-03Cost Limit & Budget Setting2 templates
WordBudget Setting & Approval Record39 KBBlueBlack
ExcelBudget Setting & Approval Record12 KBBlueBlack
GN-FE-04Risk Identification & Quantification2 templates
ExcelRisk Register14 KBBlueBlack
ExcelRisk Register_Advanced33 KBBlueBlack
GN-FE-05Procurement Route Options2 templates
WordProcurement Options Report39 KBBlueBlack
ExcelProcurement Options Report24 KBBlueBlack
GN-FE-06Feasibility Cost Reporting3 templates
ExcelClient Acknowledgement Form11 KBBlueBlack
ExcelCost Report Revision Tracker15 KBBlueBlack
ExcelFeasibility Cost Report31 KBBlueBlack
GN-FE-07Optimism Bias1 template
ExcelOptimism Bias Assessment37 KBBlueBlack
02

Concept Design & Formal Cost Plan 1 8 templates

Preparing Formal Cost Plan 1, elemental cost planning, design cost management, and cost reporting at concept stage. The foundation of your cost control strategy.

RIBA Stage 2 · NRM1 Aligned
GN-CD-01Develop Elemental Cost Plan 12 templates
WordCost Plan 1 — Elemental Summary40 KBBlueBlack
ExcelCost Plan 1 — Elemental Summary14 KBBlueBlack
GN-CD-02Life Cycle Costing (Initial)1 template
WordLCC Summary Sheet39 KBBlueBlack
GN-CD-03Risk Register (Initial)1 template
WordRisk Register — Stage 239 KBBlueBlack
GN-CD-04Cash Flow Forecast (Initial)2 templates
ExcelCash Flow Forecast14 KBBlueBlack
WordCash Flow Forecast Summary39 KBBlueBlack
GN-CD-05Value Engineering Support2 templates
WordValue Engineering Log39 KBBlueBlack
ExcelValue Engineering Log8 KBBlueBlack
03

Spatial Coordination & Formal Cost Plan 2 8 templates

Formal Cost Plan 2, design development cost control, value engineering, and spatial coordination cost implications. Keeping the budget under control as design develops.

RIBA Stage 3 · NRM1 Aligned
GN-SC-01Develop Elemental Cost Plan 21 template
WordCost Plan 2 — Elemental Summary40 KBBlueBlack
GN-SC-02Value Engineering Review1 template
WordVE Review & Decision Log39 KBBlueBlack
GN-SC-03Risk Register & Quantification2 templates
WordRisk Register — Detailed36 KBBlueBlack
ExcelRisk Register — Detailed13 KBBlueBlack
GN-SC-04Cash Flow Forecasting (Updated)1 template
WordCash Flow Update Record39 KBBlueBlack
GN-SC-05Life Cycle Costing (Detailed)1 template
WordLCC Detailed Assessment40 KBBlueBlack
GN-SC-06Procurement Strategy Finalisation2 templates
WordProcurement Strategy Report39 KBBlueBlack
ExcelProcurement Strategy Report12 KBBlueBlack
04

Technical Design, Pre-Tender & Procurement 22 templates

Formal Cost Plan 3, tender documentation, procurement strategy, contract selection, and pre-tender estimates. Getting the project to market correctly.

RIBA Stage 4 · NRM2 Aligned
GN-TD-00Introduction To The Technical Design Stage1 template
WordStage 4 Procedural Checklist42 KBBlueBlack
GN-TD-01Formal Cost Plan 3 & Pre-Tender Estimate1 template
WordCost Plan 3 — Pre-Tender Estimate40 KBBlueBlack
GN-TD-02Pricing Documents & Bills Of Quantities2 templates
WordPreliminaries Checklist42 KBBlueBlack
WordPricing Document Checklist39 KBBlueBlack
GN-TD-03Tender Document Preparation & Review2 templates
WordEmployer's Requirements Checklist40 KBBlueBlack
WordTender Document Checklist39 KBBlueBlack
GN-TD-04Tender Queries & Responses2 templates
WordTender Query (TQ) Log39 KBBlueBlack
ExcelTender Query Log7 KBBlueBlack
GN-TD-05Tender Addendum1 template
WordTender Addendum Letter39 KBBlueBlack
GN-TD-06Tender Opening & Analysis2 templates
WordTender Analysis Summary39 KBBlueBlack
ExcelTender Analysis Summary13 KBBlueBlack
GN-TD-07Clarifications & Negotiations1 template
WordPost-Tender Clarification Log39 KBBlueBlack
GN-TD-08Tender Report Preparation1 template
WordTender Report39 KBBlueBlack
GN-TD-09Award Recommendation1 template
WordAward Recommendation Letters39 KBBlueBlack
GN-TD-10Contract Sum Analysis2 templates
ExcelContract Sum Analysis12 KBBlueBlack
WordContract Sum Analysis Schedule40 KBBlueBlack
GN-TD-11Finalise Prelims & Pricing Schedule1 template
WordPrelims Assessment Sheet39 KBBlueBlack
GN-TD-12Contract Document Preparation1 template
WordContract Document Checklist39 KBBlueBlack
GN-TD-13Review Insurances, Bonds & Warranties2 templates
WordInsurance & Bond Register39 KBBlueBlack
ExcelInsurance & Bond Register11 KBBlueBlack
GN-TD-14Commercial Mobilisation2 templates
WordCommercial Mobilisation Checklist39 KBBlueBlack
WordPQS Pre-Contract Checklist17 KBBlueBlack
05

Construction & Post-Contract Administration 14 templates

Contract administration, interim valuations, variations, site instructions, cash flow, and cost reporting during construction. The practical reality of post-contract QS work.

RIBA Stage 5 · JCT / NEC Aligned
GN-CP-01Interim Payment Valuations2 templates
ExcelInterim Valuation Cover Sheet12 KBBlueBlack
ExcelJCT DB Interim Valuation39 KBBlueBlack
GN-CP-02Change Control3 templates
WordChange Control Log40 KBBlueBlack
ExcelChange Control Log13 KBBlueBlack
WordVariation Order39 KBBlueBlack
GN-CP-03Cash Flow Forecast Updates2 templates
ExcelCash Flow Forecast Template30 KBBlueBlack
WordCash Flow Update — Cover Note40 KBBlueBlack
GN-CP-04Cost Monitoring & Reporting3 templates
ExcelQS Cost Report_Advanced105 KBBlueBlack
Excel TemplateQS Cost Report_Advanced95 KBBlueBlack
ExcelQS Cost Report_Simple14 KBBlueBlack
GN-CP-05Contract Notices & Claims3 templates
WordPay Less Notice — JCT SBC39 KBBlueBlack
WordPayment Notice Register39 KBBlueBlack
ExcelPayment Notice Register12 KBBlueBlack
GN-CP-06Site Progress Meetings1 template
WordSite Progress Meeting Minutes41 KBBlueBlack
06

Completion & Final Account 16 templates

Practical completion, defects schedules, final account preparation, settlement, and close-out reporting. How to bring a project to a clean, documented conclusion.

RIBA Stage 6
GN-FA-01Completion Assessment1 template
WordPractical Completion Checklist40 KBBlueBlack
GN-FA-02Final Account Forecast2 templates
ExcelFinal Account Forecast12 KBBlueBlack
WordFinal Account Forecast Statement40 KBBlueBlack
GN-FA-03Defect Review2 templates
WordDefects Schedule40 KBBlueBlack
ExcelDefects Schedule13 KBBlueBlack
GN-FA-04Variations & Claims Close-Out2 templates
WordVariations Close-Out Schedule40 KBBlueBlack
ExcelVariations Close-Out Schedule13 KBBlueBlack
GN-FA-05Final Valuation1 template
WordFinal Valuation Certificate39 KBBlueBlack
GN-FA-06Final Account Agreement1 template
WordFinal Account Agreement Letter39 KBBlueBlack
GN-FA-07Cost Plan Reconciliation2 templates
ExcelCost Plan vs FA Reconciliation12 KBBlueBlack
WordCost Plan vs Final Account Reconciliation39 KBBlueBlack
GN-FA-08Final Cost Report1 template
WordFinal Cost Report40 KBBlueBlack
GN-FA-09Lessons Learned & Benchmarking2 templates
WordLessons Learned Record40 KBBlueBlack
ExcelLessons Learned Record13 KBBlueBlack
GN-FA-10Final Cost Data Collection2 templates
WordCost Data Collection Sheet39 KBBlueBlack
ExcelCost Data Collection Sheet11 KBBlueBlack
07

Defects Liability & Post-Occupancy 8 templates

Defects liability period, retention release, post-occupancy evaluation, and lessons learned reporting. The often-overlooked obligations after practical completion.

RIBA Stage 6–7
GN-DL-01Defects Liability Period Management3 templates
WordDefects Notification Letter39 KBBlueBlack
WordDLP Progress Tracker40 KBBlueBlack
ExcelDLP Progress Tracker12 KBBlueBlack
GN-DL-02Making Good Defects Assessment1 template
WordMaking Good Defects Certificate39 KBBlueBlack
GN-DL-03Post-Occupancy Evaluation1 template
WordPost-Occupancy Evaluation Form40 KBBlueBlack
GN-DL-04Nrm3 Lifecycle Cost Review2 templates
ExcelLifecycle Cost Review13 KBBlueBlack
WordLifecycle Cost Review Summary40 KBBlueBlack
GN-DL-05Final Certificate1 template
WordFinal Certificate Checklist39 KBBlueBlack
08

Dispute & Claims 9 templates

Dispute avoidance, claims preparation, extensions of time, loss and expense, adjudication, and alternative dispute resolution. Protecting your client's position when things go wrong.

Claims · ADR · Adjudication
GN-DC-01Claim Notices & Particulars1 template
WordClaim Notice Letter39 KBBlueBlack
GN-DC-02Supporting Evidence & Documents2 templates
WordEvidence Register40 KBBlueBlack
ExcelEvidence Register11 KBBlueBlack
GN-DC-03Delay & Disruption Analysis2 templates
WordDelay & Disruption Log40 KBBlueBlack
ExcelDelay & Disruption Log14 KBBlueBlack
GN-DC-04Expert Reports1 template
WordExpert Report Outline39 KBBlueBlack
GN-DC-05Adjudication & Arbitration Records2 templates
WordAdjudication Records Log40 KBBlueBlack
ExcelAdjudication Records Log12 KBBlueBlack
GN-DC-06Settlement Agreements1 template
WordSettlement Agreement Checklist39 KBBlueBlack